BYLAWS 



ARTICLE I 

Name of Organization

 

SLO VETTES 

The Corvette Club of San Luis Obispo County 



ARTICLE II 

Mission Statement

 

A.  The purpose of SLO VETTES is to promote goodwill and camaraderie between owners of Corvettes. 


B.  We achieve this by having monthly meetings and organized club events. 


C.  SLO Vettes is a social club. 



ARTICLE III 

Membership 


Qualifications for membership shall be as follows: 


A.  A member must be a registered owner of a Corvette.  Exceptions may be made at the discretion of the Board of Directors. 


B.  Membership fees shall be $60.00 for renewal per year due by December 1st of the prior year. 


C. New applicants joining between July 1st and September 30th, shall paid$90.00.  New applicants after October 1st, shall pay $75.00.  These prorated amounts cover their dues for the remainder of the current year and all of the following year.



ARTICLE IV 

Officers

 

The Elected Officers of this organization shall be the President, Vice-President, Secretary, Treasurer and Events Chairperson who collectively will otherwise be referred to as the Board of Directors.  Each position shall be held by one individual only. There are no term limits for elected officers.   In the event of a vacancy of an elected office, the President shall appoint a replacement for the remainder of the term outside of the current Board of Directors.

A.  President:  Presides at all meetings and performs duties common to the office of President.  Is responsible for overseeing all club actions and shall appoint chairpersons to serve on committees that he deems necessary.  The President does not vote at any meeting unless there is a tie on a matter in dispute.   If he or she deems necessary, the President may also call for a special meeting of the membership or Board of Directors for a vote decision.  Provides the Newsletter Editor with a monthly write-up in a timely manner, typically within one week after the general meeting.


B.  Vice-President:  Responsible for maintaining a current membership roster and posting updates to the general membership throughout the year.  He is responsible for the introductions of new and prospective members present at all functions.   Is responsible for new member packets and the ordering of name tags for same.  Provides the Newsletter Editor with a monthly write-up in a timely manner, typically within one week after the general meeting.  Assumes duties of the President in his absence and shall take the office of President when called upon to do so by the Board of Directors. 


C.  Secretary:  Responsible for maintaining an accurate written record of all proceedings entailed during club, board and special meetings and for incorporating any amendments passed at club meetings into the bylaws.  Provides the Newsletter Editor a copy of the general meetings minutes in a timely manner, typically within one week after the general meeting.


D.  Treasurer:  Maintain an accurate record of all financial matters, including collection of fees.  Keep records and receipts of all monies spent.  Remit payment of all expenditures deemed necessary by the membership or the Board of Directors including A.C.E. insurance.  Shall furnish the club with a monthly report of all financial transactions at the monthly meetings.  Is responsible for closing the financial records at the end of each fiscal year.


E.  Events Chairperson:  Responsible for oversight of all events, insuring that such events are chaired and organized correctly and in accordance with clubs standing rules. Will chair the Events Planning Meeting and provide a list of events to the Newsletter Editor and Webmaster for publication.  Provides the Newsletter Editor with a monthly write-up in a timely manner, typically within one week after the general meeting. 




BYLAWS 



ARTICLE I 

Name of Organization

 

SLO VETTES 

The Corvette Club of San Luis Obispo County 



ARTICLE II 

Mission Statement

 

A.  The purpose of SLO VETTES is to promote goodwill and camaraderie between owners of Corvettes. 


B.  We achieve this by having monthly meetings and organized club events. 


C.  SLO Vettes is a social club. 



ARTICLE III 

Membership 


Qualifications for membership shall be as follows: 


A.  A member must be a registered owner of a Corvette.  Exceptions may be made at the discretion of the Board of Directors. 


B.  Membership fees shall be $60.00 for renewal per year due by December 1st of the prior year. 


C. New applicants joining between July 1st and September 30th, shall paid$90.00.  New applicants after October 1st, shall pay $75.00.  These prorated amounts cover their dues for the remainder of the current year and all of the following year.



ARTICLE IV 

Officers

 

The Elected Officers of this organization shall be the President, Vice-President, Secretary, Treasurer and Events Chairperson who collectively will otherwise be referred to as the Board of Directors.  Each position shall be held by one individual only. There are no term limits for elected officers.   In the event of a vacancy of an elected office, the President shall appoint a replacement for the remainder of the term outside of the current Board of Directors.

A.  President:  Presides at all meetings and performs duties common to the office of President.  Is responsible for overseeing all club actions and shall appoint chairpersons to serve on committees that he deems necessary.  The President does not vote at any meeting unless there is a tie on a matter in dispute.   If he or she deems necessary, the President may also call for a special meeting of the membership or Board of Directors for a vote decision.  Provides the Newsletter Editor with a monthly write-up in a timely manner, typically within one week after the general meeting.


B.  Vice-President:  Responsible for maintaining a current membership roster and posting updates to the general membership throughout the year.  He is responsible for the introductions of new and prospective members present at all functions.   Is responsible for new member packets and the ordering of name tags for same.  Provides the Newsletter Editor with a monthly write-up in a timely manner, typically within one week after the general meeting.  Assumes duties of the President in his absence and shall take the office of President when called upon to do so by the Board of Directors. 


C.  Secretary:  Responsible for maintaining an accurate written record of all proceedings entailed during club, board and special meetings and for incorporating any amendments passed at club meetings into the bylaws.  Provides the Newsletter Editor a copy of the general meetings minutes in a timely manner, typically within one week after the general meeting.


D.  Treasurer:  Maintain an accurate record of all financial matters, including collection of fees.  Keep records and receipts of all monies spent.  Remit payment of all expenditures deemed necessary by the membership or the Board of Directors including A.C.E. insurance.  Shall furnish the club with a monthly report of all financial transactions at the monthly meetings.  Is responsible for closing the financial records at the end of each fiscal year.


E.  Events Chairperson:  Responsible for oversight of all events, insuring that such events are chaired and organized correctly and in accordance with clubs standing rules. Will chair the Events Planning Meeting and provide a list of events to the Newsletter Editor and Webmaster for publication.  Provides the Newsletter Editor with a monthly write-up in a timely manner, typically within one week after the general meeting. 



The Appointed Officers of this organization shall be but not limited to the Newsletter Editor, Sunshine/Historian, Merchandise, National Corvette Museum and Webmaster.  These officers are appointed by the President.  There are no term limits for appointed officers. 


A.  Newsletter Editor:  Responsible for publishing and e-mailing/mailing a monthly newsletter covering past and future club events to the membership.  The Newsletter Editor shall give notice of all regular monthly membership meetings.   


B.  Sunshine / Historian:  Will notify the membership of all celebrations/noteworthy news and points of interest of a personal nature.  Responsible for sending sympathy cards/flowers when appropriate. Maintain and keep a scrapbook with pictures and clippings of all club activities and to make sure pictures or movies are taken at all scheduled events.  This officer shall supply their own camera.  Provides the Newsletter Editor with a monthly write-up in a timely manner, typically within one week after the general meeting.

 

C.  Merchandise:  Responsible for the purchase and sale of club related articles and  to maintain an accurate inventory of these items.  Total amount purchased in any one year may not exceed the proposed merchandise budget unless prior approval is obtained by the Board of Directors. 


D. National Corvette Museum Representative:  Is the liaison between SLO Vettes and the National Corvette Museum.  Will be asked to share any new news at the monthly meetings. 


E.  Web-Master:  Web-Master, maintains and updates the SLO Vettes website.  Will keep the site current and fresh.



ARTICLE V 

Elections 


The President is responsible for assigning a three person nomination/election committee. Nominations for elected officers will be held at the October meeting with elections taking place at the November meeting.  Officers will assume duties at the January Events Planning Meeting and must be members in good standing. 

 



ARTICLE VI 

Meetings 


A. Regular meetings of the membership shall be held on the second Friday of each month at a place and time predetermined by the club. 


B. Board meetings shall be called by the President and be conducted at least quarterly.  Board meetings are intended for the elected board members only.   


C.  Special meetings, of the board or membership, can be called for by the President at any time.  A two week notice is required in writing/email when calling a special meeting.   


D.  All meetings should follow the guidelines of Robert’s “Rules of Order”.



ARTICLE VII 

Finances

 

Bank Account 


A.  Authorized Signatories 

The organization shall maintain a checking account at a financial institution. Authorized signatures on the account shall be any one of the following: President, Treasurer or Events Chairperson. 


B.  Fiscal Year 

The fiscal year of the organization shall be the calendar year. 

 

      

ARTICLE VIII 

Club Records 


All members of the Board of Directors and Appointed Officers at the end of their term, must surrender all records, data and other properties pertaining to their position, to their successor.  




ARTICLE IX 

Expulsion of Members

 

Any member of the club may be expelled for acts that are unbecoming and/or unacceptable in manner or for failure in his or her duties or for acts detrimental to the good name of the club.  


A.  Expulsion of a member shall result only after a majority vote of the Board of Directors or a special membership meeting called for that purpose. The decision can be appealed to the general membership.   


B.  Expulsion and removal of a member of the Board of Directors can only take place after a unanimous vote of the remaining board members. The decision can be appealed to the general membership. 


C.  In the event the President is removed from office, or if he is unable to fulfill his term, the appointed officers will remain in their positions until the end of their terms. 



 

ARTICLE X 

Bylaws

 

A.  Amendment of Bylaws 

The bylaws may be amended upon a simple majority affirmative vote of the membership in attendance at a regular monthly meeting and shall be by written ballot.   Voting on amendments shall fall under Robert’s Rules of Order; ie. any proposal of changes would be presented as new business and voted on at the next meeting.  


B.  Maintenance of Bylaws 

The original or copy of these bylaws, as amended from time to time, shall be recorded and kept in the secretary’s journal. 


C.  Construction of Bylaws

If any dispute shall arise as to the meaning or intent of any language in these bylaws, the Board of Directors, by majority vote, shall have full and final authority to determine such interpretation. 


D.  Quorum 

A quorum shall be a simple majority present at a regular monthly meeting and/or 4 members of the Board of Directors at a board meeting in order to transact business. 


E.  Disclaimer of Liability  

No member of this organization shall be personally liable for the debts, liabilities or obligations of the organization.  

    




SLO VETTES 

The Corvette Club of San Luis Obispo County 


STANDING RULES 

 

1.All events will pay for themselves,  ie.  when our club hosts an event which is not financed in the yearly budget, the organizer of the event must charge enough to cover all of that event’s expenses. 


2.Fifteen dollars out of each member’s dues shall be earmarked towards the club’s annual Christmas party.   This amount is based on a membership of 50.  If needed, an adjustment will be made before the party. 


3.All of the revenues generated from the 50/50 pot are to be earmarked towards the club’s annual Christmas party.  


4.Any overages of funds from any event shall be earmarked towards the club’s annual Christmas party.  


5.At the end of the year, monies that have been budgeted but not disbursed, can be donated to the National Corvette Museum.  The amount donated shall be determined by a vote of the membership. 


6.Expenditures outside of an officers budget totaling $100.00 or more,  require pre-approval by the Board of Directors.


7.    Membership will be considered delinquent if yearly dues are not paid by March 1st (90 days late) and will be dropped from the membership list at that time.   Prorate dues do not apply to members rejoining from the prior year.


8.Expenditures for any event that is subsidized by the club, requires prior signed approval by the Events Chairperson.




Rescinded & Ratified November 13, 2015